Forensics and Crime Busters: You MUST bring your own DI water in a wash bottle.
Ping Pong Parachute will be outside if weather permitting, indoors if weather not permitting. If indoors, it will be in the West Wing Student Center, ceiling height 16 feet. Please plan for BOTH cases. Additionally, several of you have asked about the setup. The launcher is identical (or at least very similar) to the Bottle Rocket launcher pressurized with water. The only difference is that you are pressurizing with a bicycle pump.
Impound for morning events will be held 7:45 – 9 AM. Afternoon impound will be during lunch, 11:15-12:15. Thermodynamics B and C will be impounded in CAD 411. Hovercraft will be impounded in CAD 316. Other devices will be impounded in the Tarlton Arena.
Lab Events with Goggle / Clothing Safety Requirements: Please check rules carefully and make sure your students have the correct eye protection and clothing!
Thermodynamics: Please make sure your insulated box / container fits the measurement requirements in the rules. The hole diameter and depth measurement must also be within the guidelines in the rules. You also need to include any relevant diagrams or graphs.
For those of you in the Hickory area, you might have seen the new engineering building being built on CVCC’s campus. The road between Tarlton and Startown Road will most likely be closed; please plan to enter and leave by the main entrance on Highway 70.
Check in will open at 7:45 AM. Please do not arrive at CVCC before then, buildings may not be unlocked. Please stop by the information / check-in table in the lower lobby of the Tarlton Complex to check-in your team(s) and pick up your Coach’s Check-In Packets and wristbands. Packets will contain a Coach’s Letter and 18 student certificates for each team. In order to save paper, a limited number of additional schedules and maps will also be available at check-in.
Please be sure you have the completed the team roster online before you Check-In.
Walk in events will be handled on a first come, first served basis. I suggest that you not plan for a student to do two regular events back to back and expect them to complete a walk in event in between the regular events or after the second regular event. While we will make every effort to accommodate extreme back-log situations, there may be unforeseen circumstances that arise where this is not possible. Keep in mind that time slots must be adhered to make the day run smoother, allow for switching between events, and to allow the closing ceremonies to start at a reasonable time.
A note about “self scheduling” in Avogadro: Avogadro allows you to self schedule when you walk into a walk in event. However, you only can self schedule at the start of a period (first or second for morning and third or fourth for afternoon). Just keep in mind that if half of the teams self schedule for a period and all walk in at the start of the period, there will be a long wait time and there will seem like a bottle neck of people. We should be able to work everyone through before the period ends.
You may also use Avogadro to show us if you plan on participating in an event or not. I recommend doing this so we know which events will need extra space and extra volunteers. This doesn’t firmly commit you to participating or not participating in an event, but it is very useful for us to have approximate numbers.
DURING THE DAY
The home bases for teams will be located throughout CVCC campus in Tarlton Complex and the West Wing and are attached to this email. Tentative home base locations will also be available at check in. If you decide to change your home base location, notify us at the check-in/information table and DO NOT BLOCK aisles, stairways, or hallways wherever you set up camp. We also ask that you have a teacher or parent with your students in the home base areas at all times. We will have classrooms on the top floor of Tarlton open this year for home bases on a first come, first served basis! If you want me to change a home base location, please let me know by Wednesday February 28.
Please remember that Catawba Valley Community College has offered their facility at no charge once again and we all need to show our appreciation by keeping the campus clean. Deposit trash in appropriate containers and check your areas to make sure everything has been cleaned up before leaving.
We will be checking to see if you have cleaned up this year – please do not leave a mess. You must be cleaned out of your home base 15 minutes before the beginning of the closing ceremonies. If your rooms are not cleaned out, you may not receive any medals or trophies. Keep in mind all campus buildings and grounds are nonsmoking.
New this year for food options: The concession stand will be open in Tarlton Arena again! Chick-Fil-A sandwiches are available to pre-order at $5 each. Send Kim Browning (email@example.com) your estimated number of sandwiches. Dr. Browning receives a large number of emails daily, so please title your email “Science Olympiad – Sandwich Order from (your name) School” You will pay at the concession window at 9 AM on tournament day and pick up your order during the lunch break. Drinks will be available for $2 and assorted chips and candy for $1. CVCC has been supportive of NCSO for 15+ years, this is a good way we can support them back.
Due to Tarlton Arena policies, we request that you not have the following inside the Tarlton Arena / Gym area: gum, M & Ms, lifesavers, lollipops, suckers, skittles, popcorn, nuts, masking/packing tape, flames, and unsecured balloons.
Fun over lunch: The CVCC Engineering club will be setting up and launching a weather – type balloon as a club project. The set up will start about 11:45in Tarlton Arena and the launch will happen behind Tarlton.
In case of emergency / lockdown / severe weather: We will follow CVCC protocol / maps as posted in all CVCC classrooms. Should an emergency arise, check the instructions posted near campus doors.
To contact Campus Security, please call (828) 327-7000, extension 711. For further safety or security information, visit CVCC’s Safety and Security webpage at http://www.cvcc.edu/Services/
Please be sure you have read ALL regional tournament policies at:
We ask that you, your students, and any parents / guests that are accompanying you behave properly and respectfully to other competitors, coaches, and event leaders. This includes:
No parent interference in building/ construction events
No smoking anywhere on campus. Including e-cigarettes or ANY tobacco products.
Not obstructing views of other parents in building / construction events.
Because of several problems in prior years, elevators are off limits to students unless the student is on crutches or in a wheelchair or unless the student is carrying large and/or heavy equipment. Do not obstruct hallways, roadways, or parking lots. Classes and other activities are taking place besides the Science Olympiad. Any student who is caught abusing the elevators or obstructing hallways, roadways, or parking lots may be disqualified from the entire tournament. If there are issues with large numbers of competitors from the same team or school; the entire team or school may be disqualified.
In years past, we have also had issues with students writing obscene answers or writing the wrong names (like Bill Clinton and George Bush) on tests. Please remind your students that obscene or disrespectful answers or deliberately incorrect names will result in immediate elimination from the event (possibly from the entire tournament). A score of Poor Sportsman ship will be received if this happens. We will also meet with you (the coach), the student(s) involved, and the event leaders involved if this happens to discuss the situation. We will also notify your principal or vice principal of discipline if this occurs.
Also regarding the elevators: we have had incidents of students walking to other floors to ride (and jump!) on the elevators. We will have hall monitors circulating around to prevent elevator abuse. In past years, there were also issues with students abusing rolling chairs and racing down the hallway and dropping rocks on each other in stairways. This is not acceptable behavior and students caught doing this may be disqualified from the tournament.
And a final (sad) note: In the past, we have had parents that have not been respectful to event leaders and CVCC student volunteers. Parents were especially disrespectful to CVCC student hall monitors and parents have said that the CVCC students had no authority to tell them what to do and ignored their requests. They do! We have the student hall monitors so that your participants stay safe and the buildings stay in good condition! We do NOT want to have to pay CVCC for building usage or in a worst case scenario lose CVCC as an event site. I realize you may not have control over all parents that may come to the tournament, but please try to stress to your participants and their parents to respect the CVCC student volunteers.
DURING THE EVENTS
Please remind your team members to take all required and allowed materials (such as safety glasses, writing instruments, calculators, etc) to their events. Please read the event rules about what is required, allowed, and not allowed for each event. If your students do not bring the required materials, then they will be at a disadvantage and may not be allowed to participate in the event. For safety reasons, some events have specific safety clothing requirements. Students that are not wearing proper safety clothing will not be allowed to participate in those events.
During an event, the use of cell phones, I-pods, I-Phones, Apple / smart watches and other electronic devices not explicitly mentioned in that event’s rules is cause for immediate disqualification from that event!
If you have a JV team, please be sure to emphasize to your students to clearly indicate that they are the varsity or JV team when filling out event answer sheets. Also, remember that students cannot switch from JV to Varsity (or vice versa) during the tournament. Your JV and Varsity teams CANNOT work together during events. You will be receiving wristbands to help you JV and Varsity students remember which team that they are on.
Events held in the Tarlton Arena and West Wing Commons are open to spectators (parents, coaches, etc) and that events in classrooms are closed to spectators – only students participating in the event can be in the room.
If you have a student that may require special testing conditions, please let me know ASAP.
We have a new 3-D Printing policy that can be found here:
NEVER ALONE POLICY: See the following link
DURING AND AFTER THE AWARDS CEREMONY
Lost and Found items should be turned into the Information/Check in desk in the Tarlton Arena. If you think a student has lost an item, be sure to check before you leave.
Do you want to do a Coach Challenge again this year? Please let me know if you’re interested!
WHAT I NEED FROM YOU BEFORE THE TOURNAMENT
If you have parents, assistant coaches, or other teachers who are interested to see what goes on behind the scenes at a tournament, we would also welcome their help as a volunteer. We would like for each school to provide us with 2 additional volunteers, to help either the morning or afternoon events. Please have your volunteers email me for assignments.
Thank you! Do not hesitate to contact me if you have questions or concerns.
John R Kiser