I hope you are all well and excited about this week! I am sorry for sending this out so late. I usually do this earlier, but this year has been difficult trying to get others to return information to me in order to provide you with it. Finding volunteers for this year’s event has been difficult as well so we cannot offer some of the amenities we have in the past.
I have attached the schedule and a map of our school, which was built in the 1920s so we have an open campus. We will have enlarged copies of both in the cafeteria where your home bases will be set up and in the main building between the doors of the auditorium. Small signs will be beside the doors of the rooms where events are going to take place.
For any new teams, the only spectator events are ones in the gymnasium (Trajeggtory, Work it Out, Duct Tape Challenge), on the stage of the auditorium (Pasta Bridges), and behind the gym (3,2,1 Blastoff!). Please make sure to let your parents know because they get very upset with me and our event leaders when we tell them they cannot come in the rooms where their children are competing.
I want to run an article in our local paper afterwards, so please send me a team picture with the names of the students in the order they are listed. Also email me your school mascot. I plan to use these to help designate seating areas in the cafeteria, which will be your homebase for the day.
In the past we had our PTO sell snacks and had lunch orders, but cannot offer these this year due to a shortage in volunteers. Feel free to bring cooler, lunches, and snacks. We are fortunate in that we have about every fast food available within five miles of the school. A few blocks from the school are three businesses that sell a variety of foods, and Dunn has many, many food options. Parents can leave to get their children food and have it ready for them at their lunch break 1-1:45. If a child doesn’t have a third period event, he/she can go ahead and eat earlier.
The state office sent you the Google consent form for your parents to complete as well as a paper version in case you needed it. Please make sure that you have that and the Avogadro information complete as soon as possible if you haven’t already done so. Remember to get as many forms completed through Google as possible since it will help the state office immensely and keep them from having to scan so many forms. We just had parents come inside after practice one day to complete theirs. Also remember to get students and your principal to sign the vandalism form. Bring the forms with you Saturday. You will give these to the ladies who will check you in at registration.
Please look at the map so that you know where to park Saturday morning. We have very, very little parking available on 10th Street, so go by the school on Denim Drive and pull into the fence. Start parking as close to the basketball court as possible unless you have a bus. Buses can go ahead and park to the left right inside the fence. Please encourage your families to pretend like there are lines and park as they would in a normal parking lot. Thank you so much for making this as painless as possible.
As soon as you get to school Saturday morning have your team go straight to the cafeteria with all your materials, snacks, drinks, etc., and get settled at the row of tables with your school name on it. If it is a pretty day, all are welcome to bring a chair and get comfy in our courtyard area. The main coach needs to come as soon as possible to our office where they will check in and get your bands and information. Students should put the bands on as soon as possible.
It might be helpful to your team if you put a copy of the map with their materials for each event, or they can refer to the maps that will be in the cafeteria and up on the main hallway. Remember that students only have ten minutes to get from one event to another. Also remember that STEM Design and Trajeggtory materials must be impounded. Please have these at the event site before our opening ceremony at 8:30 a.m. Makes sure your school name is on the boxes, and boxes for both cannot be larger than a common 10 ream copy paper box with the lid on it. Remind students that they will be handling their own devices to test in building events. This means that students will be putting their rocket on the launcher, their Trajeggtory device on the scales, pasta bridge on the scales and breaker.
One of SO’s biggest expectations out of its competitors, coaches, and spectators is good behavior and being a good person. Please remind your students that the expectations you have at your schools is expected at ours. If you have parents and/or school staff coming with you, see if they can walk groups that are in the same areas so that students are always supervised by an adult. Let’s also remember the chain of command where there is a question. Your parents/school volunteers must talk to you, then you contact me. I will be all over the place Saturday, and it is imperative that the chain of command be followed so the day is productive and goes smoothly.
We will start our opening ceremony at 8:30 a.m. so please come as a team to the auditorium early enough to be seated. We will not designate areas for teams since we don’t know how many parents/staff you may have coming with you. We are aiming to start the awards ceremony at 1:45 so please be seated together at that time.
I want to personally thank you all for choosing the Harnett County Regional SO Tournament for your team this year. We are a small school with a small staff, which is more like family, and I want all of you to feel at home Saturday. If you have any questions feel free to email me or call me. I may be sending out more information this week as things arise. Can’t wait to see you all Saturday! Click below to see the map of events.